Updated Meetinglog Template

Tags: think
Personhours: 3
Updated Meetinglog Template By Charlotte

Task: Update the meetinglog template to more accurately reflect efforts

An essential part of the project management role is the meeting log, where the project manager records all progress made in each subteam during each session. It requires diverse knowledge of every part of the team, and is a very important part of our engineering journal, tracking the lower level progression of the team.

The meeting logs were previously constructed in long form paragraphs, detailing a narrative of that day in each part of the team. However, as a judge scans across the notebook, it is difficult to pick out key accomplishments from these walls of text. So, we changed the formatting of the meeting log to describe each task in a single bullet point then offering a brief feature-benefit description below said bulletpoint.

The meeting logs are now organized as follows: Agenda (created and screenshotted then put into the log), Objective Summary (a summary of the agenda giving an overall theme for the day), Meeting Log (the actual bullet points and descriptions of the tasks that day), and the Member Meet Log (a chart at the bottom of the log that details each member present and what they worked on that day). The purpose of this organization is to allow the judge to scan the whole log and understand what we did that day, so their eyes go from broad overarching planning to specific detailed description of what we did. If they read the objective summary or look at the agenda and are interested, they are immediately drawn to the bullet points and can look at the chart in the end if they are so inclined.

The meeting log is an ever changing addition to our notebook, and we are constantly looking to improve how our story as a team is being conveyed to judges and to people reading the blog online.

Date | March 23, 2019