Qualifier PreparationTags: organization, connect, motivate, and outreach
We have been preparing to host our own qualifier since November when we hosted a DISD Scrimmage. Now we have to prepare our school for 26 teams to compete tomorrow. Most of our team was there to help construct the fields. The highlight of my Friday night was dragging assorted metal chairs across the cafeteria, only to be told we only wanted to use the black chairs and spending 2x longer than needed to make our audience seating. However, we were lucky enough get lots of help from our friends in DISD, Townview, and FTC Team 7172, which eased my chair-sorting pain. Our team has made several fields together and should have been more efficient in communicating and managing our time. But that is something to learn and improve on next time. In the end, however, it went smoothly because there was lots of teamwork between 6832 and Townview volunteers once everyone had time to figure out how to best assemble the field.
The main point we'd like to drive home is that you *really* have to consider logistics when setting up a tournament. While you'll consider all the big things before the final day, such as making maps, printing flyers, and placing fields; some of the smaller items can be ignored. A prime example is that we put off figuring out the judging room locations and had to figure that out; another example that we forgot to do is have a pit organization. It would have majorly helped had we organized the pit by team number or some other order for queueing, or at least had made a map of teams beforehand.